Graduation Process

If you are planning to apply for graduation there are some administrative items that need attention at the beginning of your final semester.  

1)    Start the process by notifying the MSETM office that you are planning to graduate by sending an email to Brenda Johnson. (Brenda.johnson@Okstate.edu) (Summer grads should notify MSETM office in Spring if they want to participate in Spring ceremonies) 

2)    Update your plan of study.   All students should have filed a plan of study at the half-way point of the program. If that is the case, the MSETM office will have a copy of your plan in your file.  Usually some changes need to be made to reflect the courses you actually completed. Your advisor (Brenda) will review your plan and let you know when it is ready for your signature.   

3)     Complete the Graduation Clearance Form.  While your plan is being reviewed you can download a copy of the Graduation Clearance Form (http://gradcollege.okstate.edu/gradcord/download/Grad_Clearance_form.pdf) from the graduate college website and begin filling it in.   This form is a method of verifying that you have met and understand all the requirements graduation.  In the 1^st line of top portion of the form you’ll be asked for your personal information. In the second line please add “Brenda Johnson” in the advisor name field, “ETM” in the major filed and “x9219” for advisor phone. Read and check the boxes in the student section.  If you do not understand the meaning of the statement leave the box blank until we have a chance to discuss it.  After the form is complete and signed, please fax it to 405-744-1673 or email a PDF to Brenda.johnson@Okstate.edu.   

4)     Online Diploma Applications: Beginning in Spring 2008, all diploma applications will be filed online using the Student Information System (SIS). Login to SIS and select the 'Diploma Application' option located under the Student Records menu. NOTE:  You must have submitted an approved Graduation Clearance Form with the Graduate College before you may submit a diploma application. Contact the Graduate College if you are unable to submit your diploma application.

Changing your Diploma Delivery Option — you may change your diploma delivery option online through the last day of finals week in your final semester.

Changing your Expected Graduation Term — if you have filed a diploma application for a given semester and need to change your expected graduation date, you have the following options:

a.  Submit a Diploma Application Revocation form with the Office of the Registrar. Once the original diploma application has been revoked, you will be able to submit a new diploma application online.

b.  Diploma applications will automatically expire for students who didn't meet all degree requirements approximately six weeks after final exams for a given semester. You may wait until you receive an email indicating that your original diploma application has expired, and then submit a new diploma application online.